Receptionist, Fixed-Term Contract
Candidate-se agora mesmo! Candidatar-se depois Job ID 10121172 Local Varsóvia, Polônia Empresa The Walt Disney Company (EMEA) Data da publicação 21/05/2025Descrição do cargo:
The primary focus of this role is to support office staff with administration related tasks, keep the flow of incoming and outgoing documents/parcels and ensure office area is kept tidy.
This role requires on-site presence in the office 4 or 5 days per week, alternating on a bi-weekly basis.
This role can be offered on a full-time or part-time basis, depending on the candidate’s availability.
Areas of Responsibility
Desk phone
Handle all incoming calls, take messages and pass to appropriate parties
Provide callers with general company information
Protect the privacy of all employees’ details, not providing any employee’s personal email/contact details unless authorized by that particular person
Receive guests
Greet and welcome visitors in a respectful and courteous manner
Inform the respective staff to receive guests
Uphold office security by monitoring access of personnel into inside office
Areas to be maintained
Ensure reception area is neat and tidy at all times
Keep the Boardrooms neat and tidy, as well as the rest of the office if necessary
Support for receiving deliveries and direct from reception area
Facilities
Support Office Coordinator with managing building management and cleaning company
Assist in office supply inventories for company (stationary/kitchen/shipping/copy room)
Report any needs for repair/maintenance job whenever observed and coordinate Sodexo technicians
Coupa
Processing administration related invoices
Creating shopping carts for various orders as needed
Working with Procurement Team in case of coding and/or cost related issues
Back up for local Casual Buyers
SAP
Creating new Vendor accounts and amending existing ones if needed
Administration Tasks
CORE stationery & kitchen supplies
Manage multiple couriers
Sort and direct incoming/outgoing mail
Monitor package deadlines and track packages as requested
Package and postage of prizes/giveaways in a timely manner
Onboarding support for new employees
Ad hoc duties as required
Experience and Professional Qualifications Required
Bachelor’s degree or equivalent practical experience is welcome.
At least one year of experience in a similar role.
Knowledge of Coupa will be an additional asset
Skills Required
Proven experience in a similar role in the matrix international environment
Fluent in Polish and English
Very good knowledge of MS office, especially MS Excel
Can-do, proactive and problem-solving attitude, teamwork approach
Excellent communication skills, incl. persuasion, negotiation and feedback skills
Detail-oriented and efficient person, able to flex priorities to current needs and deliver a consistent level of work
High self-motivation and feeling of ownership
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.
Sobre The Walt Disney Company (EMEA):
A Disney EMEA tem como objetivo impulsionar o crescimento, a inovação e a afinidade da marca em um conjunto extremamente diversificado de países. Para isso, ela conta com uma equipe de mais de 6.000 funcionários, opera em 59 mercados e possui escritórios em 29 países.
Sobre The Walt Disney Company:
A The Walt Disney Company, juntamente com suas subsidiárias e afiliadas, é uma líder diversificada em entretenimento familiar e mídia internacional que inclui três segmentos principais de negócios: Disney Entertainment, ESPN e Disney Experiences. Desde seus primeiros passos como um estúdio de desenho animado na década de 1920 até se tornar o atual nome de destaque na indústria do entretenimento, a Disney orgulhosamente dá continuidade a seu legado de criação de histórias e experiências de padrão internacional para toda a família. As histórias, personagens e experiências da Disney tocam consumidores e visitantes de todas as partes do mundo. Com operações em mais de 40 países, nossos funcionários e colaboradores trabalham juntos para criar experiências de entretenimento adoradas por todos.
Esta vaga é oferecida junto à The Walt Disney Company Polska Sp.z o.o., que é parte de um segmento de negócios que chamamos de The Walt Disney Company (EMEA).