Administrative & Inventory Coordinator (Cotino®, A Storyliving by Disney™)

The Administrative & Inventory Coordinator supports multiple operational areas within Cotino®, A Storyliving by Disney™ community, including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales. In this role, you will implement tasks that contribute to lean inventory management, ensuring efficient, accurate, and proactive inventory and PO management for a wide range of business functions while maintaining strong communication, attention to detail, and operational excellence.

You will manage purchase orders (POs) and inventory; receive and validate deliveries; conduct audits of financial and inventory systems; resolve shortages; coordinate with site leadership, vendors, and cross-functional teams; and execute spoilage tracking.

You will report to Anthony Henry, General Manager, and this role will be on-site at Cotino®, A Storyliving by Disney™ community in Rancho Mirage, California.

This is a Full-Time role.

Responsibilities/You Will:

• Manage and reconcile invoices across multiple lines of business—including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales—ensuring accuracy and timely processing

• Monitor open purchase orders (POs) and proactively resolve issues on any POs greater than 3 days old to keep operations running smoothly

• Track, research, and follow up on vendor and supplier credits

• Partner with leadership and Sourcing to support vendor selection and onboarding

• Support Food & Beverage Inventory Controls

  • Support Food & Beverage inventory controls using a computer‑based inventory management system

  • Place and manage inventory orders based on historical usage, upcoming events, and operational needs

  • Receive and verify deliveries, addressing shortages, damages, or discrepancies as needed

  • Conduct audits to ensure inventory and financial transactions are accurately recorded

  • Communicate inventory status, shortages, and potential impacts to Culinary partners and leadership

  • Collaborate with chefs, vendors, and cross‑functional teams to prioritize and fulfill requests

  • Resolve day‑to‑day inventory shortages and coordinate with other teams to secure needed products

  • Complete inventory transfers, including spoilage and inter‑location movements

  • Follow food safety guidelines and ensure products meet quality and compliance standards

  • Maintain organized storage areas and ensure proper product placement

  • Follow inventory management best practices and standards shared by leadership

  • Perform month‑end inventory counts and reporting

Basic Qualifications/You Have:

• A valid California Driver's License

• Minimum 6+ months experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles

• Familiarity with inventory management systems or similar tools used to track products, orders, or supplies

• Strong organizational skills and confidence juggling multiple requests and priorities

• A sharp eye for detail and a thoughtful, problem‑solving mindset

• Experience creating or maintaining trackers, reports, or basic documentation

• Ease learning new systems and working in a Windows‑based computer environment

• A proactive, self‑motivated approach—you look for ways to improve processes and take ownership of your work

• Curiosity and a willingness to ask questions and continue learning

• Clear, professional communication skills and the ability to collaborate with Cast Members of all levels

• Ability to lift up to 50 lbs. and comfortably work in storage areas or coolers as needed for inventory control

• Availability to support the operation on occasional weekends

Preferred Qualifications:

• 1+ years of experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles

• Experience supporting accounts payable and/or accounts receivable processes

• General knowledge of food & beverage operations

• Experience using Smartsheet or similar tracking and workflow tools

• Familiarity with systems such as SAP, Coupa, Workday, or Crunchtime

• Knowledge of Disney procurement practices

Education:

• High School Diploma or equivalent experience required

Additional Information:

Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

The pay rate for this role in Rancho Mirage, CA is $29.00 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.