Executive Assistant, Disney Theatrical Group

At Disney Theatrical Group we strive to create a culture of innovation, inclusion, collaboration, and creativity.  Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world.  If you want to help tell compelling, diverse, and enduring stories through live theater, we want to hear from you.

Disney Theatrical Group is seeking a highly organized individual to work as an Executive Assistant to the VP of Production. This individual will ensure professional, flexible, and efficient office operations to help maximize the value of the executive’s work time, as well as the time of the many staff members and external partners working with him. The ideal candidate should have a positive attitude with the ability to be proactive, resourceful and flexible. This individual must ensure an adaptable and friendly office environment, manage the constant flow of information across multiple projects, be a team player and proactively coordinate the demanding work hours and meeting schedule of the VP. Passion and/or interest in the business of theater is important.  

                 

Responsibilities:

• Provide administrative support to Vice President, Production.
• Calendar Management: Facilitate meetings including communicating participants with time, location, attendees, and agenda. Set up conference calls and operate the videoconferencing system when necessary. Regularly review daily/weekly/monthly calendar and travel plans and anticipate information on materials required in advance. 
• Executive Travel: Coordinate domestic and international travel. Provide executives with complete and accurate itineraries with directions.
• Phone Coverage: Answer phone calls promptly and cordially. When executives are not immediately available, actively solidify a time to return and ensure complete follow-up.
• Expense Reporting: Reconcile corporate card payments promptly, and prepare expense reports for Finance Department.
• Departmental Office Management: Coordinate storage/facility needs, ordering supplies, business cards, stationery, etc.
• Serve as a liaison between other departments, including the Executive Office and International DTG Offices.
• Arrange weekly department meetings.
• Assist in coordination of events.
• Welcome and host guests/visitors as required including, on rare occasion, greeting guests/visitors at DTG’s productions on nights and/or weekends. 
• Provide project support as required, at times including off-site support.  
• Willing to support creative development projects as needed – readings, labs, etc. - either along with GM teams or independently

Basic Qualifications:

• 1-2 years executive-level administrative support experience 
• Well-versed in all areas of Microsoft Office, including Outlook, Word, Excel
• Advanced proficiency with Apple products (Mac, iPad, iPhone). 
• Expert-level PowerPoint and Keynote skills are an absolute must
• Knowledge of how to operate audio/visual videoconferencing equipment 
• Proven organizational skill, with attention to detail and follow-through
• Strong verbal, written and interpersonal communication skills
• Experience and success working effectively with diverse and strong personalities 
• Comfortable prioritizing multiple tasks and maintaining a professional demeanor in a fast-paced environment
• Flexibility to work overtime, when required 

Preferred Qualifications: 

• Knowledge of SAP and Concur 
• Work experience within The Walt Disney Company 

Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt, Anne Quart, and Thomas Schumacher. Worldwide, its ten Broadway titles, including the current Broadway productions of The Lion King and Aladdin, have been seen by more than 200 million theatregoers and have been nominated for 62 Tony® Awards, winning Broadway’s highest honor 20 times. Disney Theatrical Group also delivers live shows globally through its license to Feld Entertainment, producer of Disney on Ice. In addition, DTG licenses musical titles for local, school and community theatre productions through Music Theatre International, resulting in over 500,000 performances around the world reaching audiences of more than 150 million.

DTG is committed to providing the highest quality opportunities for the widest, most diverse group of talented professionals throughout their career trajectory.

The hiring range for this position in New York, NY is $55,800 to $74,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.