Associate Project Manager

Role Overview 

The Associate Project Manager supports the Growth Marketing Strategy team by ensuring campaigns, creative workflows, and cross‑functional processes run smoothly and on schedule. This role is highly detail‑oriented and execution-focused—ideal for someone early in their project management or marketing operations career who excels at organization, documentation, and keeping teams on track. 

You will partner closely with Strategy, Creative, Legal/Brand, Ad Ops, and Channel teams to support campaign planning, asset delivery, trafficking preparation, and day‑to‑day operational updates. This role plays a key supporting part in helping our domestic marketing efforts launch efficiently and accurately. 

Key Responsibilities:

Campaign & Meeting Support 

• Maintain and update the campaign calendar, including key dates, launches, and creative deadlines. 

• Prepare agendas, notes, recaps, and action items for recurring cross-functional meetings and readiness trackers.. 

• Track meeting follow-ups, ensuring outstanding items are assigned and completed. 

• Assist with campaign intake documentation by gathering necessary information from partners. 

Creative Operations Support 

• Collect and organize creative assets, copy, and revisions from Strategy, Creative, and Channel partners. 

• Maintain consistent file naming conventions and ensure assets are saved in the correct folders. 

• Assist with providing channel teams with information necessary for trafficking (e.g. launch timelines, URL, variation details for dynamic creative assets, etc.)  

Ticket & Workflow Coordination 

• Open and update creative request tickets, ensuring all necessary information is included 

• Open and update creative approval tickets (for brand and legal review), ensuring all necessary information is included  

• Monitor ticket progress and send gentle reminders on upcoming ETAs, missing inputs, or deadlines. 

• Track creative delivery status and keep internal logs and trackers current. 

Quality Assurance (Checklist-Based) 

• Conduct light QA on assets and links: 

• Confirm file specs (dimensions, format, file size) match requirements. 

• Cross-check asset versions across channels for consistency 

• Flag discrepancies and escalate to senior team members for review. 

Reporting & Documentation 

• Provide weekly status snapshots, summarizing creative deliveries, outstanding approvals, or operational blockers. 

• Maintain clear documentation of file paths, tracker updates, and campaign timelines. 

• Help collect simple inputs for post‑launch retros (e.g., “what slipped,” “missing copy,” “timing conflicts”). 

Organizational Excellence 

• Keep internal team drive folders organized and up to date, ensuring content is easy for partners to locate. 

• Maintain and refresh templates (e.g., agendas, intake forms, tracker views). 

• Ensure operational hygiene across naming, filing, and documentation practices. 

Basic Qualifications:

• At least 1 year of internship or professional work experience in project coordination, marketing operations, creative operations, or related roles. 

• Strong organizational skills with exceptional attention to detail. 

• Comfortable working in fast‑paced, highly cross-functional environments. 

• Proficiency with Microsoft Office Suite and Google Suite (Excel, PowerPoint, OneDrive/SharePoint/Teams, Google Docs, Google Drive). 

• Ability to manage multiple tasks simultaneously and prioritize effectively. 

• Strong written and verbal communication skills. 

Preferred Qualifications 

• Experience supporting marketing, creative, or digital production workflows. 

• Familiarity with task/ticketing systems (Asana, Jira, Workfront, AirTable, or CRS-like tools). 

• Basic understanding of digital marketing channels (Social, Display, CTV, Search). 

• Interest in campaign operations, trafficking, or DCO concepts (training provided). 

Success Indicators for This Role 

• Assets, tickets, trackers, and calendars are consistently accurate and up to date. 

• Meetings run smoothly with clear agendas and documented outcomes. 

• Team members feel well-informed and supported through timely reminders and clean documentation. 

• Creative delivery timelines are met more reliably due to proactive tracking. 

• The role contributes to reducing avoidable errors (naming issues, missing files, outdated versions).