Personal Assistant

About the Role

The Walt Disney Company (TWDC) is looking for a Personal Assistant to join and be an integral part of Commercial and Analytics & Insights teams. You’ll be providing administrative support to the VP, Commercial and VP, Analytics & Insights within the Direct-to-Consumer (DtC) / Disney+ team. In addition to this, you’ll also liaise with multiple contacts in EMEA and the US, maintain a high and professional standard of communication between their office and all internal and external contacts, as well as management of highly confidential information.

This role is a hybrid opportunity working in our Hammersmith office 4 days a week.

What You Will Do: 

• Provide first class general administrative support 

• Diary and inbox management for VP, Commercial and VP, Analytics & Insights 

• Co-ordinate meetings, lunches, and dinners 

• Prepare meeting agendas, organise conference calls 

• Join team meetings to help with running order and action points 

• Prioritise daily workload, in conjunction with urgent requirements 

• Assist with recruitment scheduling working with the internal recruitment team 

• Dealing with telephone calls and enquiries as required 

• Process expenses for VP, Commercial and VP, Analytics & Insights in a timely manner via Concur system 

• Manage all travel requirements including travel itineraries and bookings – both European and International 

• Ensure all travel is executed timely and with local knowledge and input 

• Raise Purchase Orders through SAP  

• Provide holiday and sickness cover to SVP & GM, Disney+ in Executive Assistant’s absence 

• Ad-hoc project support as required 

• Assist Executive Assistant in the running of monthly Disney+ EMEA town hall 

• Any additional duties as may be required by the VP, Commercial or VP, Analytics & Insights  

• Lead on quarterly socials for the Commercial & Analytics and Insights teams  

Required Qualifications & Skills: 

• Strong, demonstrable experience as Personal Assistant 

• Demonstrable working knowledge of SAP and other associated administrative systems 

• Experience in a fast paced, large multi-national organisation 

• Advanced Microsoft Outlook, PowerPoint and Word skills and good knowledge of Excel

• Friendly, outgoing, professional and polite

• Open and approachable

• Organised and detail oriented

• Able to work in a deadline driven environment and meet tight deadlines 

• Dynamic and enthusiastic 

• Able to work autonomously, with minimal supervision, be pro-active and take initiative  

• Highly discreet and aware of sensitive & confidential information and situations 

• Excellent communication skills across all levels of the organisation – ability to be concise and inform 

• Collaborative working style 

• Team player, ability to form excellent working relationships with colleagues (internally & externally) 

The Perks

• 25 days annual leave.

• Private medical insurance & dental care.

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free.

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing.

• Excellent parental and guardian leave.

• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.