Administration Assistant

Job Summary

The Administration Assistant will be responsible for diary management, expenses and other administration duties for the Executives of the Development and Production department. In addition, the role will handle a range of administrative tasks and contribute to the smooth running of the office for the team.

The Opportunity & Responsibilities:

• Support two executives, including manage calendars, schedule meetings, and coordinate travel arrangements.

• Book and coordinate all travel logistics for the Executive team and talent (as required).

• Prepare and submit expense reports in a timely and accurate manner.

• Attend relevant meetings, distribute meeting agenda, take notes and provide a meeting summary to attendees.

• Greet guests arriving at the office, ensuring a positive experience for all who interact with the office.

• Prepare reports, presentations, and other documents as needed, ensuring accuracy and attention to detail.

• Ensure the office is well-maintained, organised, and adequately stocked with necessary supplies.

• Help ensure the smooth running of the office liaising with relevant departments to help support. For example, Facilities or IT.

• Answer and direct phone calls, respond to enquiries via email, and manage incoming and outgoing correspondence.

• Manage the correct handling of unsolicited material/submission and enquiries.

• Maintain accurate and up-to-date records, including filing documents, organising electronic files, and managing department databases.

• Assist in planning and organizing department events, meetings, and activities.

• Develop and maintain a familiarity with all projects to support the department. 

• Provide administrative support to the department and assist with projects as required.

The Experience We Require From You:

• Able to work both collaboratively and independently.

• Proactive problem-solver with key eye for details.

• Ability to successfully coordinate multiple projects simultaneously.

• Excellent communication skills, both written and verbal.

• Ability to prioritise, meet deadlines, make decisions and change course of action quickly. 

• Detail oriented with the ability to work well and maintain professionalism under pressure. 

• Ability to appropriately work with confidential information. 

• Positive attitude and the ability to be proactive, resourceful and flexible. 

• Previous experience in an administrative role is preferrable.

• Experienced in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent written and verbal communication skills.

• Strong organisational and time management abilities.

• A general interest in film is desirable

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.