Executive Secretary, Disney Vacation Club
Candidate-se agora mesmo! Candidatar-se depois Job ID 10125900 Local Lake Buena Vista, Flórida, Estados Unidos Empresa Disney Vacation Club Data da publicação 10/07/2025Descrição do cargo:
Disney Vacation Club (DVC), a leader in vacation ownership, debuted in 1991 with a flexible, vacation points-based system that allows 250,000 member families from approximately 100 countries to discover the joys of membership through vacation experiences that are flexible and can be personalized to their vacation interests. DVC is a dynamic and rapidly growing business with unique complexities and boundless opportunity. The DVC Sales team takes great pride in delivering an exceptional Guest and Member experience as they explore the options to purchase a DVC membership. From the initial “Welcome Home” to providing world-class service on the phone, online, and in-person, to providing the “DVC difference,” the DVC Sales Team incorporates all aspects of the sales experience.
The Executive Secretary for Disney Vacation Club will provide support to the Director, Disney Vacation Club (DVC) Sales and Sr. Manager, DVC Sales. In this fast-paced and dynamic position, you will thrive in an environment with frequent last-minute requests and shifting priorities throughout the day and support multiple executives at once. Strong teamwork, collaboration, and a proactive attitude will enable you to contribute to the creation of Disney magic and successfully support a unique business within Disney Signature Experiences (DSE).
The Executive Secretary for Disney Vacation Club will report to the Director of Disney Vacation Club Sales and sits in Lake Buena Vista and Celebration, FL.
Responsibilities:
Manage multiple priorities with professionalism, flexibility, and discretion—supporting the team through the preparation of written communications, expense reports, spreadsheets, presentations, meeting notes, and document organization.
Oversee and coordinate complex calendars and meetings, making informed decisions and taking initiative to ensure smooth day-to-day operations and organizational efficiency.
Arrange and process domestic and international travel for assigned executives, including itineraries, accommodations, and expense submissions, while ensuring compliance with company policies.
Act as a proactive and collaborative team member by supporting both the Executive(s) and broader administrative team, contributing ideas for process improvements, and offering backup coverage as needed.
Anticipate team and business needs while handling sensitive and confidential information with discretion and sound judgment.
Plan and execute team events and outings, managing all related logistics to support a positive and engaging team culture.
Drive enhancements to workflows and outputs by applying creativity, follow-through, and strong technical proficiency across various platforms and tools.
Adapt to shifting priorities and adjust work schedules when necessary to meet last-minute or high-priority requests.
Collaborate with and help guide fellow administrative professionals, while taking on additional responsibilities as needed to support the team’s success.
Required Qualifications:
3+ years of administrative experience in a corporate environment with proven success interacting, partnering, and networking with all levels of management, including executives (Director level) in a fast-paced dynamic environment.
Strong written, verbal, and interpersonal communication skills, with the ability to engage professionally with senior executives, internal stakeholders, and external contacts. Demonstrated ability to draft clear and concise correspondence, reports, and documentation from notes and meeting discussions.
Excellent organizational skills and keen attention to detail; able to manage multiple priorities, meet tight deadlines, and maintain accurate records.
Demonstrated ability to independently resolve cast and guest concerns using sound judgment and minimal supervision.
Proficiency in a variety of systems and applications, including Microsoft Word, Excel, Outlook, PowerPoint, Teams, Workday, SAP, Concur, Coupa, and online research tools.
Collaborative and team-oriented, with a dependable, proactive approach and a commitment to excellence.
Strong time management and the ability to anticipate needs, prioritize effectively, and handle sensitive or confidential information with discretion.
In-depth knowledge of Disney Experiences' culture, structure, and operational practices.
Passion for fostering a supportive, inclusive, and collaborative team environment.
Preferred Qualifications:
5+ years of executive secretarial experience supporting Director level or above.
Experience supporting multiple managers or executives in a fast-paced environment, with demonstrated skills in project coordination, tracking, and operational reporting.
Proven ability to plan and execute team-building activities, recognition programs, and engagement initiatives, including handling logistics and event coordination.
Familiarity with inventory management and procurement processes such as tracking, ordering, and maintaining supplies.
Proficient in project management tools (e.g., Smartsheet) and knowledgeable in service-oriented operations and systems.
Required Education:
Associate’s degree or equivalent work experience.
Preferred Education:
Bachelor’s Degree in Business Administration, Communications, Project Management or related field.
Additional Information
Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
About The Walt Disney Company
Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
Sobre Disney Vacation Club:
O Disney Vacation Club é líder em propriedade de férias e oferece às famílias a flexibilidade de personalizar suas experiências de férias, já que seus interesses de férias mudam com o tempo. Os funcionários do Disney Vacation Club ajudam a dar os toques de magia da Disney para os sócios e hóspedes que ficam em qualquer um dos 14 destinos do Disney Vacation Club, incluindo o Walt Disney World Resort; Disneyland Resort; Hilton Head Island, na South Carolina e em Vero Beach, Florida.
Sobre The Walt Disney Company:
A The Walt Disney Company, juntamente com suas subsidiárias e afiliadas, é uma líder diversificada em entretenimento familiar e mídia internacional que inclui três segmentos principais de negócios: Disney Entertainment, ESPN e Disney Experiences. Desde seus primeiros passos como um estúdio de desenho animado na década de 1920 até se tornar o atual nome de destaque na indústria do entretenimento, a Disney orgulhosamente dá continuidade a seu legado de criação de histórias e experiências de padrão internacional para toda a família. As histórias, personagens e experiências da Disney tocam consumidores e visitantes de todas as partes do mundo. Com operações em mais de 40 países, nossos funcionários e colaboradores trabalham juntos para criar experiências de entretenimento adoradas por todos.
Esta vaga é oferecida junto à Disney Vacation Development, LLC, que é parte de um segmento de negócios que chamamos de Disney Vacation Club.
Disney Vacation Development, LLC é um empregador de oportunidades iguais. Os candidatos serão selecionados para emprego independente de raça, religião, cor, sexo, orientação sexual, gênero, identidade de gênero, expressão de gênero, nacionalidade, ancestralidade, idade, estado civil, status militar ou de veterano, quadro clínico, informações genéticas ou deficiência, ou qualquer outro motivo proibido por lei federal, estadual ou local. A Disney defende um ambiente de negócios em que ideias e decisões de todas as pessoas nos ajudam a crescer, inovar, criar as melhores histórias e ser relevantes em um mundo em constante evolução.