Executive Assistant

“We Power the Magic!” That’s our motto at Disney Experiences (DX). Our team creates world-class immersive digital experiences for the Company’s premier vacation brands including Disney’s Parks & Resorts worldwide, Disney Cruise Line, Aulani, a Disney Resort & Spa, and Disney Vacation Club. We are responsible for the end-to-end digital and physical Guest experience for all technology & digital-led initiatives across the Attractions & Entertainment, Food & Beverage, Resorts & Transportation and Merchandise lines of business as well as other initiatives including MyDisneyExperience and Hey, Disney!

This role sits in the US Parks – Retail & Restaurant Technology organization within Technology & Digital for Disney Experiences. It works closely with the Disney Experiences Technology & Digital and teams from across the company. 

The Administrative Assistant will report to the Vice President of Retail & Restaurant Technology.

What You'll Do:

• Screen and prioritize incoming meeting requests, email, and phone calls
• Handle complex calendars with the ability to coordinate constantly evolving and last-minute urgent meetings among executive teams operating across multiple time zones
• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc.
• Own and update the organization distribution lists by geography and function
• Provide office support such as, but not limited to, supporting location-based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers. This person is resourceful and will find the answers to questions if they do not already know the answer.
• Be responsible for the welcoming and on-boarding of new employees, acquiring resources, ensuring a smooth start.
• Planning and coordination of travel.

Required Qualifications:

• Ability to work across diverse teams with high quality and professionalism to internal and external members of team.
• Strong interpersonal and communication skills; ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs
• Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in contributing above and beyond the basic job duties.
• Be resourceful and comfortable independently navigating the unknown
• Use critical problem-solving skills to work through challenges
• Proven ability to use good judgment on behalf of the executive
• Strong organizational and time management skill to proactively support the executive
• Ability to adapt and strongly partner with other administrative and team members.
• Ability to be pro-active, resourceful, flexible, and responsible.
• Ability to work effectively in a team environment.

Preferred Qualifications:

• Skilled in designing dashboards on programs, like Smartsheet or similar, to support portfolio metrics
• Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, and/or Keynote
• Certified as a notary in the state of FL and/or CA

Education

• Required: High school degree or equivalent
• Preferred: Bachelor's degree or some college coursework completed

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