Administrative Assistant

About the Role & Team

The Administrative Assistant role provides administrative support to the Disney Springs team. While maintaining a positive and professional demeanor, the AA demonstrates flexibility, discretion, and strong organizational skills while managing multiple priorities. With speed, accuracy and efficiency, the position supports the organization by preparing written communication, expense reports, spreadsheets, presentations, meeting set-up and notes, supply ordering, office building and technology support. The ability to manage multiple calendars and orchestrate meetings is essential. A strong sense of teamwork and the ability to leverage systems, technology and organizational resources will also be needed.  As a contributing member of the administrative team, this role proactively helps to ensure that the department is highly organized, effective and functioning at optimal capacity.

This role supports multiple senior managers. The role requires a high degree of collaboration, partnering, and confidentiality. An ideal candidate is a proven self-starter who is able to anticipate needs and is comfortable making decisions as appropriate within the scope of the role.

Responsibilities/You Will

• Partner as the “information HUB” for leaders & cast

• Drive team effectiveness and anticipate needs of the organization (through monitoring reports, invoices, scheduling)

• Drive an organized and professional environment

• Demonstrate service-focused delivery

• Prepare presentations, documents and other communications for local leader support

• Prepare and maintains meeting rooms as needed

• Coordinate travel and prepare expense reports

• Monitor calendars

• Order supplies, tracks inventory and pay invoices as needed

• Coordinate meeting logistics and supports set up and delivery needs including AV/video-conferencing

• Manage office logistics managing multiple tasks, deadlines and priorities; and coordinates follow up and drives responses effectively

• Support multiple leaders and prioritizes needs effectively

• Support general office management and related equipment and technology

• Easily adapt to change and demonstrates flexibility

• Demonstrate comprehensive knowledge and application of administrative systems, tools, computer programs, and technologies; share subject matter expertise within the organization

• Support integration of new administrative technologies and/or systems into the organization

Basic Qualifications/You Will Have

• Strong organizational skills

• Effective verbal and written communication, clear concise correspondence

• Portrays professional, positive, and approachable service environment – represents the brand and the leader

• Demonstrated proficiency in MS Office Suite

• Ability to handle and maintain confidential information. 

• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Coupa, Concur, Collaboration Workspace, SAP (T&E, Life Events, Time Processor, and Employee ESS), and video teleconferencing systems and services

Required Education:

• High school degree or equivalent experience

Additional Information:

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

The pay rate for this role in Lake Buena Vista, Florida is $22.16 to $29.72 per hour. The base pay actually offered may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: http://jobs.disneycareers.com/benefits.