Banquets/Catering Administrative Assistant, $22.25 - $31.95/hour
Candidate-se agora mesmo! Candidatar-se depois Job ID 10115269 Local Kapolei, Havaí, Estados Unidos Empresa Aulani, A Disney Resort & Spa Data da publicação 11/03/2025Descrição do cargo:
Aulani, A Disney Resort & Spa, is more than an enchanting, family-friendly destination. We’ve combined the spirit of O`ahu with the magic of Disney to build a place where guests and cast members alike can feel the magic, can feel the spirit of the island and can truly feel welcome. Here, you’ll bring the spirit of the islands to life in every part of your role. Are you ready to join this team and make an impact?
The Administrative Assistant will fully support the Banquet Operations team with general administrative responsibilities to include calendar maintenance, facilitating amenity requests for Guests, as well as preparing reports, presentations, expense reports, managing the planning, coordination and execution of business travel.
Additionally, the Administrative Assistant will assist with Catering general administrative duties to include, but not limited to maintaining up-to-date banquet event orders, planning in-house bookings, event billing, purchasing and managing supply inventories and other duties.
This is a full-time position reporting to the Banquet & Events Services Director and will be based in an office at our stunning Aulani Resort on Oahu, Hawaii.
What you will do:
- Provide any requested administrative support for the Banquet Operations Team
- Coordinate completion of tasks and projects requested
- Accurately schedule meeting times, locations, invitees and any A/V requirements via Outlook
- Provide professional telephone etiquette for Managers and for other administrative professionals when they are away from their desks
- Assisting in planning and execution of cast recognition programs
- Prepare presentation material for department staff as requested
- Manage the planning, coordination and execution of business travel for Managers according to Company guidelines
- Ensure accuracy in completing expense reports for Banquet Operations team
- Monitor department fiscal status and ensure all reports are accurate
- Process payment requests, invoices, check requests, purchase orders and service entries in a timely manner
- Facilitate amenity requests for guests staying at Aulani
- Provide backup support to Sales/Catering Services support teams
- Other duties as assigned
Here’s what you will need to be successful in the job:
- Minimum 3 years of related experience
- Strong Computer Skills (Microsoft Outlook, Excel, Word and PowerPoint; Internet; SharePoint)
- Proficient communication skills, specifically with email correspondence and telephone etiquette
- Ability to recognize challenges and submit creative solutions
- Proven time management skills (meets deadlines, prioritizes tasks)
- Proven social skills/cultural sensitivity/diversity
- Service oriented
Preferred Qualifications:
- Experience supporting a department leader / manager preferred
- Knowledge and understanding of Catering/Banquet or Food & Beverage Operations
- Experience in Catering-related computer programs, purchasing programs and expense reporting programs
Benefits and Perks:
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/aulani-benefits
The hiring range for this position in Hawaii is $22.25 to $31.95 per hour. The base pay actually offered may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
Sobre Aulani, A Disney Resort & Spa:
Combinando a beleza natural e o espírito das ilhas havaianas com um toque de magia Disney, o Aulani, um Disney Resort & Spa adota e celebra a cultura e a narrativa havaianas. Situado em 8,5 hectares de propriedade de frente para o mar na ilha de O’ahu, o resort foi projetado exclusivamente para famílias descobrirem a cultura, a história e as tradições do Havaí em um cenário de céu azul e belas vistas. Os funcionários Disney são essenciais para vivenciar essas histórias do Havaí, enquanto mantêm um serviço renomado e encantadoras ofertas de entretenimento da Disney.
Sobre The Walt Disney Company:
A The Walt Disney Company, juntamente com suas subsidiárias e afiliadas, é uma líder diversificada em entretenimento familiar e mídia internacional que inclui três segmentos principais de negócios: Disney Entertainment, ESPN e Disney Experiences. Desde seus primeiros passos como um estúdio de desenho animado na década de 1920 até se tornar o atual nome de destaque na indústria do entretenimento, a Disney orgulhosamente dá continuidade a seu legado de criação de histórias e experiências de padrão internacional para toda a família. As histórias, personagens e experiências da Disney tocam consumidores e visitantes de todas as partes do mundo. Com operações em mais de 40 países, nossos funcionários e colaboradores trabalham juntos para criar experiências de entretenimento adoradas por todos.
Esta vaga é oferecida junto à DVC Hawaii Management Company, LLC, que é parte de um segmento de negócios que chamamos de Aulani, A Disney Resort & Spa.
DVC Hawaii Management Company, LLC é um empregador de oportunidades iguais. Os candidatos serão selecionados para emprego independente de raça, religião, cor, sexo, orientação sexual, gênero, identidade de gênero, expressão de gênero, nacionalidade, ancestralidade, idade, estado civil, status militar ou de veterano, quadro clínico, informações genéticas ou deficiência, ou qualquer outro motivo proibido por lei federal, estadual ou local. A Disney defende um ambiente de negócios em que ideias e decisões de todas as pessoas nos ajudam a crescer, inovar, criar as melhores histórias e ser relevantes em um mundo em constante evolução.