Executive Assistant - Walt Disney Imagineering (Project Hire/Internal Assignment)

About the Role & Team

Walt Disney Imagineering makes the impossible possible by combining innovation and storytelling to bring Disney stories, characters, and worlds to life. Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of The Walt Disney Company. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

This position will be within the Show Systems studio, where we produce, make, and build the magic—taking projects from concept design or “mock-ups” to production, assembly, and installation. Our studio consists of multiple fields, including—but not limited to—A/V, Illusions, Projection, Production, Sound, Special Effects, Show Control, Show Programming and Animation, Show Mechanical Engineering, and Visual Effects.

This role is a Project Hire position with no guarantee of permanent placement. The Executive Assistant is an on-site position based in Celebration, Florida and please note relocation will not be available.

You will report to the Show Systems Executive.

What You Will Do

This individual will support four Director-level Executives within the Show Systems Studio.

As an Executive Assistant, you are a vital part of the support team that keeps WDI building groundbreaking experiences. You manage lively calendars and assist with on-site needs for other Imagineers. You respond quickly, anticipate your executives' and teams’ needs, and stay one step ahead. Above all else, be a friendly face who is always willing to help!

Responsibilities will include the following:

• Support executives in managing calendar, travel, preparing for presentations, company meetings, and other key events to meet the department’s strategic objectives

• Screen and prioritize all incoming meeting requests

• Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars.

• Greet guests; assist with special projects relating to guests/visitors

• Create meeting agendas and circulate meeting materials

• Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators

• Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed

• Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines

• Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.

• Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.

Required Qualifications & Skills

• 3-5 years of administrative experience supporting executives in a corporate environment

• Strong written and verbal communication and interpersonal skills. Ability to successfully interact with a wide range of Imagineers, senior executives, vendors, and universities

• Excellent computer proficiency - expert Outlook user, and strong proficiency across Microsoft Office, Teams, Zoom, and Slack

• Willingness to experiment with new forms of asynchronous communication as our hybrid workstyle continues to evolve

• Experience engaging with high-level company executives virtually and supporting in-person technology demos

• Experience supporting a multifaceted and fast-paced department or team

• Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates

• Experience handling confidential information. Exercises good judgment and discretion while maintaining the confidentiality of information and documents

• Flexibility to work overtime as needed in urgent situations

Preferred Qualifications

• Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization

• Experience with SharePoint, SAP, and Concur

• Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and Company

• Familiarity with MacOS, and programs such as Keynote and Airtable

• Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life

Education

A Bachelor’s Degree or Equivalent Experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

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