Executive Assistant (Secretary IV)
Candidate-se agora mesmo! Candidatar-se depois Job ID 10127489 Local Burbank, Califórnia, Estados Unidos Empresa The Walt Disney Company (Corporate) Data da publicação 04/08/2025Descrição do cargo:
About the Role & Team
At Disney, we are storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
What You Will Do
Disney Entertainment’s Technology Legal Group is seeking Executive Assistant (Secretary IV). This role will report and provide support to the Assistant Chief Counsel, Technology Legal as well as other legal professionals within the group.
The responsibilities of the role include managing workflow, setting up new matter files, tracking projects status, calendaring and scheduling, handling complex communications, and assisting with on-site needs.
This role will be a vital part of the support team that keeps the Technology Legal Group moving by responding quickly, anticipating executives' and teams’ needs, and staying one step ahead. Above all else, the successful candidate should be a friendly face who is always willing to help!
This role is a full-time nonexempt position, is based on-site in Burbank, California, and please note relocation will not be available.
The successful candidate must be a highly organized, detail-oriented, proactive, adaptable person with excellent written and verbal communication skills. The successful candidate must have the ability to communicate effectively and multitask in a fast-paced environment while maintaining a sense of humor, a willingness to pitch in and help when needed and interacting well with all levels of personnel.
JOB RESPONSIBILITIES:
- Manage and prioritize the workflow of legal agreements using e-signature tools, ensuring timely tracking and execution
- Utilize client-specific tools used for routing agreements for signatures, and confirm authorized signatories in company database
- Upload and organize legal documents in department databases, enhancing retrieval efficiency for team members, and update attorney matter logs
- Manage calendars including scheduling meetings and appointments, and collaborate with administrative teams to effectively schedule meetings and streamline communication
- Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
- Prepare and submit travel and expense reports
- Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
- Coordinate logistics for meetings, including room bookings and audiovisual set-up
- Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
- Consistently maintain standards of strict confidentiality with respects to all matters and documents
- Support and collaborate on research projects and department projects as requested
- Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
- Flexible in terms of hours worked – i.e., some days might be longer, others shorter
- Perform special projects and other related duties as assigned or requested
Required Qualifications & Skills
- 3+ years of relevant experience
- Interact well with all levels of personnel
- Work effectively in a team-oriented environment
- Must have the ability to be flexible in work situations
- Must have superior organizational skills with the ability to multi-task, prioritize workload efficiently and effectively
- Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
- Experience with NetDocuments preferable
- Must be detail-oriented, with accurate input and proofreading skills
- Must be able to work efficiently in a fast-paced, demanding environment while effectively managing deadlines
- Familiarity with technology-related matters preferred
- Self-starter with ability to multi-task, excellent work ethic and commitment to professionalism
Education
- Required: High school degree or equivalent
- Preferred: Bachelor’s degree
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The hiring range for this position in Los Angeles area is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Sobre The Walt Disney Company (Corporate):
Na área empresarial da Disney, você pode ver como os negócios por trás das marcas mais poderosas da empresa se reúnem para criar a mais inovadora, conhecida e admirada empresa de entretenimento do mundo. Como integrante de uma equipe empresarial, você trabalhará com líderes de padrão internacional para promover estratégias que mantêm a The Walt Disney Company na vanguarda do entretenimento. Veja e seja visto por outros pensadores inovadores enquanto possibilita que os melhores contadores de histórias do mundo criem momentos inesquecíveis para milhões de famílias de todo o planeta.
Sobre The Walt Disney Company:
A The Walt Disney Company, juntamente com suas subsidiárias e afiliadas, é uma líder diversificada em entretenimento familiar e mídia internacional que inclui três segmentos principais de negócios: Disney Entertainment, ESPN e Disney Experiences. Desde seus primeiros passos como um estúdio de desenho animado na década de 1920 até se tornar o atual nome de destaque na indústria do entretenimento, a Disney orgulhosamente dá continuidade a seu legado de criação de histórias e experiências de padrão internacional para toda a família. As histórias, personagens e experiências da Disney tocam consumidores e visitantes de todas as partes do mundo. Com operações em mais de 40 países, nossos funcionários e colaboradores trabalham juntos para criar experiências de entretenimento adoradas por todos.
Esta vaga é oferecida junto à TWDC Enterprises 18 Corp., que é parte de um segmento de negócios que chamamos de The Walt Disney Company (Corporate).
TWDC Enterprises 18 Corp. é um empregador de oportunidades iguais. Os candidatos serão selecionados para emprego independente de raça, religião, cor, sexo, orientação sexual, gênero, identidade de gênero, expressão de gênero, nacionalidade, ancestralidade, idade, estado civil, status militar ou de veterano, quadro clínico, informações genéticas ou deficiência, ou qualquer outro motivo proibido por lei federal, estadual ou local. A Disney defende um ambiente de negócios em que ideias e decisões de todas as pessoas nos ajudam a crescer, inovar, criar as melhores histórias e ser relevantes em um mundo em constante evolução.