Jr. Analyst, Contract Administration

BUILD SOMETHING BIGGER THAN YOURSELF 
 

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

How you will contribute to our magical experience?

The Finance and Operations team is an integral part of the Enterprise Sourcing team focused on setting the overarching Sourcing and Procurement strategy, monitoring functional and financial performance and overseeing enablement functions. The objectives of the team are to create vision, provide and maintain systems, tools, processes, and policy to enable one-source of truth, standardization, and consistency in Sourcing and Procurement service delivery. The Finance and Operations team supports the wider Sourcing team to maximize value as well as support key success drivers through governance. 

The purpose of the Jr. Analyst, Contract Administration will be assist the Design and Construction Sourcing team with their contract administration.   

The  Jr. Analyst, Contract Administration will be responsible for:

• Review COI requirements of all new contracts and if requirements not covered by existing COI, request an additional COI. 
• Maintain digital library of COI’s and regularly review for date expirations. 
• Research supplier payment queries. 
• Primary contract for payment / invoice related questions.
• Draft amendments for administrative changes such as supplier name, address etc. 
• Draft change orders based on instructions from the project controls or sourcing team. 
• Monitor Docusign completions to release supplier payments. 
• Issue closure and rescission letters to suppliers. 
• Enter and maintain contract record and relevant metadata in Coupa. 
• Close out SAP PO’s / Change orders upon project completion. 
• Approve requisition to dispatch funding purchase orders to supplier once all documentation is complete. 
• Update COSMOS (Design and Construction Tracking System) with Coupa PO number. 
• Track change orders and amendments. 
• Identify fully executed agreements to approve funds for Coupa suppliers. 

What we need from you to be part of this story:

• 1+ years of experience in similar roles.
• Advanced level of English.
• Required Education: Bachelor’s degree.
• Good communication skills. 
• Self-starter with customer service skills .
• Attention to detail. 

Additional Information:

At Disney, we believe it takes great people to create the memorable experiences, products and services our consumers know and love. We are a team of storytellers and hire under equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability and gender identity. We foster a corporate culture of belonging and inclusiveness, which empowers our staff and company to thrive. At Disney, everyone has the opportunity to speak up and participate, grow and share ideas.

“You can design and create, and build the most wonderful place in the world. But it takes people to make the dream a reality.” Walt Disney